XLSX to PDF Converter

A worksheet is built for the screen, not for paper. It can run to more than sixteen thousand columns and a million rows, and Excel only decides where pages begin and end when you print. Unless someone has set up the page layout carefully, the default is portrait paper and natural column widths, which is why a budget or a schedule so often prints as a stack of strips: the first five columns on pages one to four, the rest on pages five to eight.

This page starts from the layout most workbooks need instead. Pages are landscape, which suits the wide shape of most tables, and Fit sheet width to page scales each sheet so that all its columns fit across one page. Rows then continue down the following pages in the order you read them, and every page shows complete rows.

Every sheet in the workbook is included by default, one after another, each starting on a new page. That makes a workbook with a summary tab and several detail tabs into a single PDF report you can send as one file.

The defaults suit typical tables, but workbooks vary a great deal. A financial model with 40 columns, a single-tab invoice and a monthly roster each want something different from the page. These are the settings that make the biggest difference, all under Advanced settings.

Whatever you choose applies to every workbook in the batch. If one file needs A3 and the rest fit on A4, convert the wide one separately. Charts placed on a sheet are drawn where they sit, and a chart on its own chart sheet gets a page of its own, scaled to fit.

A few minutes in Excel saves a second conversion. Set a print area if only part of a sheet matters, turn on Print Titles so the header row repeats at the top of every page, and recalculate before saving if the workbook pulls in live data. Gridlines appear only if they are set to print in Excel's page setup, so turn them on there if the PDF needs cell borders.

Older .xls workbooks and OpenDocument .ods files convert in the same batch. If you only want to move an old .xls into the current format, XLS to XLSX does that without making a PDF. For text-only data, such as a .csv export, open it in a spreadsheet first or turn it into a workbook with the Data Converter, then convert that here. Word and slide files go through Convert to PDF in the same way.

Check the result once before sending it. Open the PDF and scroll through it at full size: if any page is too small to read, go back and use a larger page size, or split a very wide sheet into two narrower ones in Excel. Uploaded workbooks are deleted once converted, and the PDFs 30 minutes after they are ready.